REGISTRATION AND CANCELLATION POLICY

The present terms and conditions apply to the xEV Advanced Battery Technology Innovation Summit USA, taking place on the 19th – 20th November 2025.

1. HOW TO BOOK
Participants can buy places at the xEV Advanced Battery Technology Innovation Summit USA via the website at www.battery-innovation-usa.com

Payment is made by bank transfer or by credit card (Visa, MasterCard or American Express) as part of the registration process. No registration is effective until payment has been received and processed successfully.

Fees paid by participants cover, as appropriate, admission to the xEV Advanced Battery Technology Innovation Summit USA, all the conference sessions, lunch and coffee breaks during the conference, entrance to the networking reception. All prices are subject to VAT where applicable.

2. CONFIRMATION OF REGISTRATION
An email confirmation of registration/acknowledgement of payment will be sent to each registrant upon receipt of payment together with an invoice. Delegates are asked to bring a copy of the confirmation.

3. CHANGES OF PARTICIPANT
Organisations/companies who have purchased places can change names of participants until 9^th Oct, 2025, free of charge.

4. CANCELLATION POLICY – CANCELLATION BY THE PARTICIPANT
Participants can cancel their registrations until 9^th Oct 2025. Until that date, payments received by We Conference Group will be refunded (limited to the amount paid by the participants), minus a fee of $50 to cover administrative and banking costs. Refunds will be handled after the event.

In case of cancellation after 9^th Oct, 2025 or in case of no-show, no refunds will be made.

5. CANCELLATION POLICY – CANCELLATION BY THE ORGANISER
If the organiser cancels the event for any reason other than force majeure, registration fees are refunded to registered participants. However, refunds are limited to the amount paid by the participants. The organiser is not liable for any other loss or expenses incurred by participants as a consequence of the cancellation.

In the event that the xEV Advanced Battery Technology Innovation Summit USA would be cancelled, postponed or relocated on account of fire, flood, riot, earthquake, civil commotion, decisions taken by the national and/or local authorities, weather conditions, strike, lock-out, labour disturbances, explosions, sabotage, accident, terrorism, war, acts of God or any other causes or casualties beyond the control of the organiser, no refund shall be made. Participants to the xEV Advanced Battery Technology Innovation Summit USA waive all claims for damages in this case.

6. MARKETING & PR
By attending the event you are giving We Conference Group and its partners permission to use photographs and/or footage of you at the event, for marketing and promotional purposes, including on social media and editorial use. If you are booking on behalf of someone else, you confirm that you have gained their consent for this aspect of the Terms & Conditions.

·         Attendance

·         Group booking discounts

·         Speaking opportunities

·         Exhibitor enquiries

·         Sponsorship opportunities